LAW OFFICE FINANCE AND OPERATIONS MANAGER
Gravel & Shea, a full-service mid-size law firm (20-25 attorneys) in Burlington, Vermont, seeks an experienced law office finance and operations manager.
The manager is responsible for the overall administrative management of the firm, overseeing human resources, finance, operations and related tasks.
The qualified applicant will have management and leadership experience, combined with proven success in human resources, law firm finances and general office administration. They are self-driven, an excellent communicator and a strategic, analytic thinker who will enthusiastically build upon our tremendous culture of providing excellent client service in a respectful, collegial work environment.
ESSENTIAL JOB FUNCTIONS
Human Resources Management:
- Responsible for recruitment, hiring, onboarding, training and development of legal staff
- Supports the onboarding, training and development of attorneys
- Manages employee relations and development in support of the firm’s vision and values
- Manages employee benefit programs administered by a third-party provider
- Administers payroll and related deductions, reviews timecards
Financial Management:
- Prepares annual budget and monthly revenue reports
- Manages budget variances and cost control
- Assists with client accounting, including management of the timekeeping program and accounts receivable
- Responsible for banking and trust account maintenance and administration
- Prepares monthly financial statements
- Coordinates accounting for real estate and corporate closings, including preparation of wires and checks from firm’s IOLTA account
- Supervises the firm’s bookkeeping functions, including reconciling bank statements, reviewing expenses, authorizing vendor payments
- Assembles mid-year and year-end attorney compensation data and prepares comprehensive distribution reports for partners
- Prepares various analyses of revenue, expenses, client origination and other financial reporting and forecasting as needed
General Administration:
- Acts as a strategic partner to firm management to identify and analyze issues and trends in human resources, financial management and operations
- Manage office renovations, maintenance and repair
- Works with insurance brokers to select and maintain appropriate insurance policies
- Manage and create operational policies
KNOWLEDGE/SKILLS REQUIRED:
- A bachelor’s degree in business management, finance or related field, plus at least 5 years of progressive experience, preferably in a legal or professional services environment; OR a combination of education and related working experience from which comparable knowledge and skills can be acquired.
- Proven previous experience with accurately preparing, interpreting, and communicating financial data/statements
- Computer proficiency, technical aptitude and on-the-job experience, using Microsoft Word, Excel, Outlook, and Office 365, as well as bookkeeping, timekeeping, and billing systems
- Analytical and problem-solving skills
- Ability to prioritize and execute tasks in a high-pressure environment
- Proven staff management experience
- Experience with recruiting, hiring, performance management, and other human resource functions
- A desire to work with a growing team of legal professionals
- Leadership abilities necessary to analyze data and make recommendations, objectively manage complex employee relations issues and facilitate a “team player” attitude
- Excellent communication skills
KNOWLEDGE/SKILLS PREFERRED:
- Prior experience working with NetDocs document management and Juris billing system a plus
Interested applicants should send a cover letter and résumé to:
Anna Gilgris
AJG@GFC.com
EEO STATEMENT
Gravel & Shea provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.